We have a Customer Charter which describes the standard of service you can expect to receive from us. Whilst we always try to do things accurately and on time we recognise that things can, and sometimes do go wrong. If you feel that we have let you down, or failed to live up to your expectations then there are several things you can do.

Informal discussion
Problems that have arisen due to a misunderstanding or a lack of information can often be resolved without the need for a formal complaint. Our staff have been empowered to be able to resolve many complaint issues and in the first instance you should try and speak to the member of staff who has been dealing with the case or their line manager. If they can’t put things right for you or you have already tried this approach without success then you should submit a formal complaint.

Formal complaint
If the informal route has not resolved your complaint then you should now submit it. You can either do this by completing the complaints form below or if you would prefer, Write to us at our HQ .

If you make a formal complaint we will: 

•   respond to your complaint in writing within 5 days of its receipt

•   endeavour to give you a full explanation of what went wrong and why and what we will do about it

If we cannot give you a full explanation immediately either because more information is required or further investigations need to take place we will tell you so within 5 working days of receipt of your complaint.

Whilst we are always sorry when things do go wrong we strive to learn from our mistakes and always try to take something positive forward to avoid any repeat.

Vexatious Complaints Unreasonable Behaviour Policy

Complaints about how the pension rules were applied

Internal Dispute Resolution Procedure (IDRP) The Internal Dispute Resolution Procedure (IDRP) is a formal procedure which is in place to resolve disagreements in relation to decisions taken regarding LGPS pension matters. Sometimes, informal attempts to resolve disagreements fail. If this happens and you wish to instigate the formal IDRP, your first step is to complain to whoever you feel is at fault, either your employer or South Yorkshire Pensions Authority (SYPA).

Instigate a formal IDRP